USE CASE
Supplier Compliance
Without the Effort
Ripple automates the supplier compliance cycle end-to-end,
from new supplier onboarding and certificate ingestion to renewal, with full visibility and no manual chasing.
from new supplier onboarding and certificate ingestion to renewal, with full visibility and no manual chasing.
Built for supply chains that can't afford compliance gaps
A lapsed certificate or missed renewal has real consequences for customers, regulators, and contracts.
Ripple automates the full compliance lifecycle so nothing slips through.
Transformational
"Ripple has delivered a 90% time-saving on how we previously processed documents."
Neil Young, Regional QHSE & Compliance Manager, Pentagon Freight Services
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“We had tried other solutions to automate this problem, but nothing was as flexible, cost effective or as easy to manage as Ripple.”
Customs Operator, Pentagon Freight Services
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WHat usually happens
Supplier compliance breaks down between collection and renewal
Most teams manage to onboard suppliers. The failure point is everything that happens after — tracking what's been submitted, what's current, and what's silently expired.
Compliance teams don't ignore the problem, they try and work around it. They build spreadsheets. They set calendar reminders. They chase suppliers manually. It works, up to a point.
But as supplier numbers grow and document types multiply, those fixes start to strain. Renewals slip through. A lapsed certificate surfaces in an audit. The same manual effort is required at exactly the moment it's least available.
Compliance teams don't ignore the problem, they try and work around it. They build spreadsheets. They set calendar reminders. They chase suppliers manually. It works, up to a point.
But as supplier numbers grow and document types multiply, those fixes start to strain. Renewals slip through. A lapsed certificate surfaces in an audit. The same manual effort is required at exactly the moment it's least available.
HOW RIPPLE WORKS
Ripple handles the full supplier lifecycle from invitation to renewal automatically
[01]
Supplier invited with one click
A branded invitation email is generated and sent automatically. Suppliers register, accept terms, and are set up on the platform with no manual account creation required.
[02]
Compliance requirements delivered automatically
As soon as a supplier connects, their specific document and survey requirements appear immediately, whatever your configuration specifies, delivered without a follow-up email.
[03]
Documents ingested and validated on upload
Ripple reads the document content to identify type, extract dates and data, and validate automatically. Expired documents are flagged immediately.
[04]
Submissions reviewed and approved in-platform
Your team reviews submissions, sees the extracted data, and accepts or rejects with a single action. The moment a document is accepted, renewal tracking begins automatically.
[05]
Automated reminders sent before expiry
Renewal reminders go out automatically on a configurable schedule — company-wide or per supplier. The system chases renewals; your team focuses on exceptions.
[06]
Dashboard shows who's at risk
The compliance dashboard shows every supplier's status in real time. Upcoming expirations are surfaced so action is taken before a supplier lapses.
document coverage
Ripple can handle every document type your supply chain requires
[01]
ISO Certifications
ISO 9001, 14001, 45001, 27001 and more — validated by content with expiry date extracted automatically.
[02]
Insurance Documents
Liability, professional indemnity, cargo insurance — coverage periods verified and renewal dates tracked.
[03]
FORS Accreditation
Bronze, Silver, and Gold — accreditation level captured, expiry monitored, renewal triggered automatically.
[04]
Custom Surveys
AI-built questionnaires for policy adherence, diversity data, or any compliance requirement
[05]
Risk Assessments
Risk rules written in plain text, turned into enforceable criteria and applied automatically across your supplychain.
[06]
Trade & Customs Documents
AEO status, customs authorisations, and trade compliance certifications handled and monitored.
real results
Pentagon Freight Services
Challenge
Pentagon needed to manage complex compliance documentation across multiple offices and supplier relationships. It needed to maintain accuracy and consistency across certifications, insurance, and accreditations without a proportional increase in manual oversight.
Pentagon needed to manage complex compliance documentation across multiple offices and supplier relationships. It needed to maintain accuracy and consistency across certifications, insurance, and accreditations without a proportional increase in manual oversight.
Solution
Ripple deployed supplier compliance automation across Pentagon's operations. Document ingestion, validation, expiry tracking, and automated renewal reminders now run continuously. The platform extends across Pentagon's UK and US operations, covering customs and compliance workflows in a single system.
Ripple deployed supplier compliance automation across Pentagon's operations. Document ingestion, validation, expiry tracking, and automated renewal reminders now run continuously. The platform extends across Pentagon's UK and US operations, covering customs and compliance workflows in a single system.
Results
- 90% Time Savings
Reduction in document processing time versus manual input - 3X Capacity Increase
Volume handled without adding headcount - 98% First-Pass Accuracy
Data & compliance documents processed correctly on first extraction
CONNECT WITH US
Supercharge Your Operations
Show us your current supplier onboarding process. We'll show you what it looks like running on Ripple.
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